{"id":3,"date":"2022-05-12T11:33:51","date_gmt":"2022-05-12T11:33:51","guid":{"rendered":"https:\/\/walfordvillagehall.co.uk\/?page_id=3"},"modified":"2026-03-15T19:57:11","modified_gmt":"2026-03-15T19:57:11","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/walfordvillagehall.co.uk\/?page_id=3","title":{"rendered":"Privacy Policy"},"content":{"rendered":"\n<p><strong>Last updated: March 2026<\/strong><\/p>\n\n\n\n<p><strong>Who We Are<\/strong><\/p>\n\n\n\n<p>Walford Village Hall (formerly The Robert Pashley Memorial Hall) is a community venue located three miles south of Ross-on-Wye on the B4234 in the village of Walford, Herefordshire.<\/p>\n\n\n\n<p>Walford Village Hall is a registered charity (Charity Number <strong>520991<\/strong>) and is registered with the <strong>Information Commissioner&#8217;s Office<\/strong> as a data controller. The hall is managed by the <strong>Walford Village Hall Management Committee (trustees)<\/strong>.<\/p>\n\n\n\n<p>Our website address is: <a href=\"https:\/\/walfordvillagehall.co.uk\">https:\/\/walfordvillagehall.co.uk<\/a><\/p>\n\n\n\n<p>We are committed to protecting your personal information and handling it responsibly under the <strong>UK General Data Protection Regulation (UK GDPR)<\/strong> and the Data Protection Act 2018.<\/p>\n\n\n\n<p><strong>Contact for privacy requests:<\/strong> hello@walfordvillagehall.co.uk<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>What Information We Collect<\/strong><\/p>\n\n\n\n<p><strong>Hall Bookings<\/strong><\/p>\n\n\n\n<p>When you book the hall via our website, email, or phone, we collect:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Name<\/li>\n\n\n\n<li>Email address<\/li>\n\n\n\n<li>Phone number<\/li>\n\n\n\n<li>Event details (type, date, times)<\/li>\n<\/ul>\n\n\n\n<p>Bookings submitted online are processed using <strong>Jotform<\/strong>, which acts as a <strong>data processor<\/strong> on our behalf. Their privacy policy can be viewed here: <a href=\"https:\/\/www.jotform.com\/privacy\/\">https:\/\/www.jotform.com\/privacy\/<\/a> <\/p>\n\n\n\n<p>Information is transmitted securely to Walford Village Hall for the purpose of managing bookings.<\/p>\n\n\n\n<p>We retain a PDF copy of the booking form for administrative purposes.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Payments<\/strong><\/p>\n\n\n\n<p>Payments are normally made via <strong>bank transfer (BACS)<\/strong>.<\/p>\n\n\n\n<p>We use <strong>Solar Accounts<\/strong> for invoicing and financial records.<\/p>\n\n\n\n<p>Bank details temporarily received for refunds (e.g., damage deposits) are deleted after processing. Transaction records remain in the banking system for accounting purposes.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Mailing Lists \/ Newsletters<\/strong><\/p>\n\n\n\n<p>Subscribers to hall news and events may provide:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Name<\/li>\n\n\n\n<li>Email address<\/li>\n<\/ul>\n\n\n\n<p>Subscription requires active consent, managed via our WordPress newsletter plugin. Subscribers can unsubscribe at any time using the link in each email.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Website Contact Forms<\/strong><\/p>\n\n\n\n<p>Information submitted through website contact forms (name, email, message) is used only to respond to your enquiry.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Analytics and Cookies<\/strong><\/p>\n\n\n\n<p>Our website uses cookies to improve functionality and understand visitor behaviour. Analytics services, such as <strong>Google Analytics<\/strong>, may collect anonymised usage data.<\/p>\n\n\n\n<p>You can control or disable cookies through your browser. Our website will not track users with analytics cookies without consent via a cookie banner, in line with PECR requirements.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Photos &amp; Events<\/strong><\/p>\n\n\n\n<p>Photos may be taken at events and used on:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Website<\/li>\n\n\n\n<li>Social media pages<\/li>\n\n\n\n<li>Promotional materials<\/li>\n<\/ul>\n\n\n\n<p>Where practical, consent will be sought, especially for children. Requests to remove images will be honoured.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>CCTV<\/strong><\/p>\n\n\n\n<p>Cameras operate inside and outside the hall. Footage is stored locally using <strong>Blink<\/strong>, accessed only by authorised committee members, and automatically overwritten when storage is full unless retained for investigation.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>How We Use Your Data<\/strong><\/p>\n\n\n\n<p>We only process personal data when necessary for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Managing bookings<\/li>\n\n\n\n<li>Sending confirmations and access instructions<\/li>\n\n\n\n<li>Processing payments<\/li>\n\n\n\n<li>Responding to enquiries<\/li>\n\n\n\n<li>Sending newsletters<\/li>\n\n\n\n<li>Maintaining security via CCTV<\/li>\n\n\n\n<li>Improving the website<\/li>\n<\/ul>\n\n\n\n<p><strong>Lawful bases under GDPR:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Contract<\/strong> \u2013 managing bookings<\/li>\n\n\n\n<li><strong>Legitimate interests<\/strong> \u2013 security and hall operations<\/li>\n\n\n\n<li><strong>Consent<\/strong> \u2013 newsletters or optional communications<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Storage and Protection<\/strong><\/p>\n\n\n\n<p>Data is stored via:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Website\/email host (<strong>Fasthosts<\/strong>)<\/li>\n\n\n\n<li>Cloud storage (<strong>Google Drive<\/strong>)<\/li>\n\n\n\n<li>Solar Accounts<\/li>\n\n\n\n<li>Secure banking systems<\/li>\n<\/ul>\n\n\n\n<p>Access is restricted to authorised committee members. We take reasonable steps to keep data secure.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Retention<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Booking records:<\/strong> up to 3 years<\/li>\n\n\n\n<li><strong>Financial records:<\/strong> up to 6 years<\/li>\n\n\n\n<li><strong>Newsletter subscriptions:<\/strong> until unsubscribed<\/li>\n\n\n\n<li><strong>Email enquiries:<\/strong> deleted when no longer needed<\/li>\n\n\n\n<li><strong>CCTV footage:<\/strong> overwritten automatically unless required for investigation<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Sharing Data<\/strong><\/p>\n\n\n\n<p>We do <strong>not sell or trade personal data<\/strong>.<\/p>\n\n\n\n<p>Data may be shared with:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Jotform (booking forms)<\/li>\n\n\n\n<li>Solar Accounts (invoicing)<\/li>\n\n\n\n<li>Website hosting\/email providers<\/li>\n\n\n\n<li>Analytics providers<\/li>\n<\/ul>\n\n\n\n<p>Only for the services they provide.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Your Rights<\/strong><\/p>\n\n\n\n<p>Under UK GDPR you may:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Access your personal data<\/li>\n\n\n\n<li>Correct inaccuracies<\/li>\n\n\n\n<li>Request deletion<\/li>\n\n\n\n<li>Object to or restrict processing<\/li>\n\n\n\n<li>Withdraw consent<\/li>\n<\/ul>\n\n\n\n<p>Requests should be sent to: hello@walfordvillagehall.co.uk<\/p>\n\n\n\n<p>Complaints can be made to the <strong>Information Commissioner&#8217;s Office<\/strong>.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p><strong>Changes<\/strong><\/p>\n\n\n\n<p>We may update this policy to reflect changes in regulations or hall operations. The latest version is always on the website.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-16018d1d wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/walfordvillagehall.co.uk\/wp-content\/uploads\/2026\/03\/Data-Protection-Policy-Internal-March-2026.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Data Protection Policy<\/a><\/div>\n\n\n\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/walfordvillagehall.co.uk\/wp-content\/uploads\/2026\/03\/CCTV-Policy-Internal-Public-March-2026.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">CCTV Policy<\/a><\/div>\n<\/div>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Last updated: March 2026 Who We Are Walford Village Hall (formerly The Robert Pashley Memorial Hall) is a community venue located three miles south of Ross-on-Wye on the B4234 in the village of Walford, Herefordshire. Walford Village Hall is a registered charity (Charity Number 520991) and is registered with the Information Commissioner&#8217;s Office as a &hellip; <\/p>\n<p class=\"link-more\"><a href=\"https:\/\/walfordvillagehall.co.uk\/?page_id=3\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Privacy Policy&#8221;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"open","template":"","meta":{"footnotes":""},"class_list":["post-3","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Privacy Policy - Walford Village Hall<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/walfordvillagehall.co.uk\/?page_id=3\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Privacy Policy - Walford Village Hall\" \/>\n<meta property=\"og:description\" content=\"Last updated: March 2026 Who We Are Walford Village Hall (formerly The Robert Pashley Memorial Hall) is a community venue located three miles south of Ross-on-Wye on the B4234 in the village of Walford, Herefordshire. Walford Village Hall is a registered charity (Charity Number 520991) and is registered with the Information Commissioner&#8217;s Office as a &hellip; Continue reading &quot;Privacy Policy&quot;\" \/>\n<meta property=\"og:url\" content=\"https:\/\/walfordvillagehall.co.uk\/?page_id=3\" \/>\n<meta property=\"og:site_name\" content=\"Walford Village Hall\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/Walfordvillagehall\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-15T19:57:11+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/walfordvillagehall.co.uk\\\/?page_id=3\",\"url\":\"https:\\\/\\\/walfordvillagehall.co.uk\\\/?page_id=3\",\"name\":\"Privacy Policy - Walford Village Hall\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/walfordvillagehall.co.uk\\\/#website\"},\"datePublished\":\"2022-05-12T11:33:51+00:00\",\"dateModified\":\"2026-03-15T19:57:11+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/walfordvillagehall.co.uk\\\/?page_id=3#breadcrumb\"},\"inLanguage\":\"en-GB\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/walfordvillagehall.co.uk\\\/?page_id=3\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/walfordvillagehall.co.uk\\\/?page_id=3#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/walfordvillagehall.co.uk\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Privacy Policy\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/walfordvillagehall.co.uk\\\/#website\",\"url\":\"https:\\\/\\\/walfordvillagehall.co.uk\\\/\",\"name\":\"Walford Village Hall\",\"description\":\"Serving the local people of Walford and surrounding areas\",\"publisher\":{\"@id\":\"https:\\\/\\\/walfordvillagehall.co.uk\\\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/walfordvillagehall.co.uk\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-GB\"},{\"@type\":\"Organization\",\"@id\":\"https:\\\/\\\/walfordvillagehall.co.uk\\\/#organization\",\"name\":\"Walford Village Hall\",\"url\":\"https:\\\/\\\/walfordvillagehall.co.uk\\\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-GB\",\"@id\":\"https:\\\/\\\/walfordvillagehall.co.uk\\\/#\\\/schema\\\/logo\\\/image\\\/\",\"url\":\"https:\\\/\\\/walfordvillagehall.co.uk\\\/wp-content\\\/uploads\\\/2023\\\/02\\\/arty-hall-3.jpg\",\"contentUrl\":\"https:\\\/\\\/walfordvillagehall.co.uk\\\/wp-content\\\/uploads\\\/2023\\\/02\\\/arty-hall-3.jpg\",\"width\":900,\"height\":600,\"caption\":\"Walford Village Hall\"},\"image\":{\"@id\":\"https:\\\/\\\/walfordvillagehall.co.uk\\\/#\\\/schema\\\/logo\\\/image\\\/\"},\"sameAs\":[\"https:\\\/\\\/www.facebook.com\\\/Walfordvillagehall\"]}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Privacy Policy - Walford Village Hall","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/walfordvillagehall.co.uk\/?page_id=3","og_locale":"en_GB","og_type":"article","og_title":"Privacy Policy - Walford Village Hall","og_description":"Last updated: March 2026 Who We Are Walford Village Hall (formerly The Robert Pashley Memorial Hall) is a community venue located three miles south of Ross-on-Wye on the B4234 in the village of Walford, Herefordshire. Walford Village Hall is a registered charity (Charity Number 520991) and is registered with the Information Commissioner&#8217;s Office as a &hellip; Continue reading \"Privacy Policy\"","og_url":"https:\/\/walfordvillagehall.co.uk\/?page_id=3","og_site_name":"Walford Village Hall","article_publisher":"https:\/\/www.facebook.com\/Walfordvillagehall","article_modified_time":"2026-03-15T19:57:11+00:00","twitter_card":"summary_large_image","twitter_misc":{"Estimated reading time":"3 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/walfordvillagehall.co.uk\/?page_id=3","url":"https:\/\/walfordvillagehall.co.uk\/?page_id=3","name":"Privacy Policy - Walford Village Hall","isPartOf":{"@id":"https:\/\/walfordvillagehall.co.uk\/#website"},"datePublished":"2022-05-12T11:33:51+00:00","dateModified":"2026-03-15T19:57:11+00:00","breadcrumb":{"@id":"https:\/\/walfordvillagehall.co.uk\/?page_id=3#breadcrumb"},"inLanguage":"en-GB","potentialAction":[{"@type":"ReadAction","target":["https:\/\/walfordvillagehall.co.uk\/?page_id=3"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/walfordvillagehall.co.uk\/?page_id=3#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/walfordvillagehall.co.uk\/"},{"@type":"ListItem","position":2,"name":"Privacy Policy"}]},{"@type":"WebSite","@id":"https:\/\/walfordvillagehall.co.uk\/#website","url":"https:\/\/walfordvillagehall.co.uk\/","name":"Walford Village Hall","description":"Serving the local people of Walford and surrounding areas","publisher":{"@id":"https:\/\/walfordvillagehall.co.uk\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/walfordvillagehall.co.uk\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-GB"},{"@type":"Organization","@id":"https:\/\/walfordvillagehall.co.uk\/#organization","name":"Walford Village Hall","url":"https:\/\/walfordvillagehall.co.uk\/","logo":{"@type":"ImageObject","inLanguage":"en-GB","@id":"https:\/\/walfordvillagehall.co.uk\/#\/schema\/logo\/image\/","url":"https:\/\/walfordvillagehall.co.uk\/wp-content\/uploads\/2023\/02\/arty-hall-3.jpg","contentUrl":"https:\/\/walfordvillagehall.co.uk\/wp-content\/uploads\/2023\/02\/arty-hall-3.jpg","width":900,"height":600,"caption":"Walford Village Hall"},"image":{"@id":"https:\/\/walfordvillagehall.co.uk\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/www.facebook.com\/Walfordvillagehall"]}]}},"_links":{"self":[{"href":"https:\/\/walfordvillagehall.co.uk\/index.php?rest_route=\/wp\/v2\/pages\/3","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/walfordvillagehall.co.uk\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/walfordvillagehall.co.uk\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/walfordvillagehall.co.uk\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/walfordvillagehall.co.uk\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=3"}],"version-history":[{"count":16,"href":"https:\/\/walfordvillagehall.co.uk\/index.php?rest_route=\/wp\/v2\/pages\/3\/revisions"}],"predecessor-version":[{"id":1458,"href":"https:\/\/walfordvillagehall.co.uk\/index.php?rest_route=\/wp\/v2\/pages\/3\/revisions\/1458"}],"wp:attachment":[{"href":"https:\/\/walfordvillagehall.co.uk\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=3"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}